Forms

Engineer’s Annual Report

The Engineer’s Annual Report is prepared annually.  It reflects the activity over the prior year as well as indicates projects for the coming year(s).

Clicl on the link below or the one above to read the current report.

Annual Report


W-9 Form

In order for the Ottawa County Engineer’s Office to remit payment to an individual, company, etc., the Internal Revenue Service requires we have a W-9 on file for that entity.  You may download a W-9 form by clicking the link below.

If you have additional questions please feel free to contact us at (419) 734-6777

W-9


Township Request For Assistance Form

Townships that desire assistance of any kind from the County Engineer’s Office and/or Highway Department are required to complete and submit a TOWNSHIP REQUEST FORM.  The Board must complete all sections to the best of their ability.  The requests must be signed by at least two (2) Trustees and the Fiscal Officer in order to be considered.

You may download the TOWNSHIP REQUEST FORM by clicking the link below.  Please send the forms to the Ottawa County Engineer’s Office at 315 Madison Street, Room 106, Port Clinton, Ohio 43452.

If you have additional questions please feel free to contact us at (419) 734-6777.

Township Project Request Form


Township Material Request Form

Townships that wish to get materials from the County Highway Department are required to complete and submit a TOWNSHIP MATERIAL REQUEST FORM.  The requests must be signed by at least one (1) Trustee in order for supplies to be released from our inventory.

You may download the TOWNSHIP MATERIAL REQUEST FORM by clicking the link below.  Please contact the Highway Department to ensure items are available and/or to make arrangements for material pick up.

If you have additional questions please feel free to contact the Highway Department at (419) 898-6463.

Township Material Request Form


Subcontractor and Material Supplier Declaration

Contractors must inform us of all additions, deletions, or changes in subcontractors and material suppliers for all projects they are constructing on our behalf.  The Subcontractor and Material Supplier Declaration form shall be used to notify of us such changes.  It must be completed by the prime contractor.  A copy may be obtained by clicking the link below.

The form allows for notification of 3 subcontractors.  Remit additional sheets as necessary, with signatures on each page.

Subcontractor and Material Supplier Declaration


Subcontractor Certification Form

Subcontractors must complete a Subcontractor Certification Form in order to participate on a project.  The Subcontractor must completed the form and forward the original to the County Engineer’s Office.  Copies may be forwarded to the prime contractor and another retained for their records.  Blank forms are available by clicking the link below.  Project specific forms are available by contacting the Ottawa County Engineer’s Office.

Subcontractor Certification Form

If you have questions on either of these forms please contact the Project Manager, Inspector, or the Executive Assistant at (419) 734-6777.


Legal Description Review Guidelines and Submission Forms

Please review our guidelines for Legal Description Reviews.  The full set is available at the link below or at the top of the page.

For Sheriff Sale/Foreclosure procedures please follow the guidelines available on the Clerk of Courts web page, and or contact the appropriate County offices for guidance.

This form is used by the Ottawa County Engineer’s Office in the legal description review process.  It must accompany all submittals you wish to have our staff review.  It provides the Engineer’s staff a means for tracking the status and/or location of a submittal.

The checklist (2nd page) provides us with a means of communicating deficiencies in a legal description.  These items shall be corrected prior to the description being approved by this office and eligible for transfer/recording.

If you are submitting descriptions for more than one parcel (A, B or 1, 2, etc.) one of these forms must be provided for each description.  It is important to complete as much information on page 1 of the form as possible.

If you have additional questions please feel free to contact us at (419) 734-6777.

Legal Description Review Guidelines

Legal Description Submission Form

Ohio Revised Code Quick Reference Guide

The Ottawa County Engineer has prepared a quick reference guide of several sections of the Ohio Revised Code.  Township officials may find this beneficial for researching sections that may impact township responsibilities .

Ohio Revised Code quick reference guide