Forms

Quick Access to Forms (descriptions available below):

W-9
Subcontractor and Material Supplier Declaration
Subcontractor Certification Form
Legal Description Review Guidelines
Legal Description Review Submission Form


W-9 Form

In order for the Ottawa County Engineer’s Office to remit payment to an individual, company, etc., the Internal Revenue Service requires we have a W-9 on file for that entity.  You may download a W-9 form by clicking the link below.

If you have additional questions please feel free to contact us at (419) 734-6777

W-9


Subcontractor and Material Supplier Declaration

Contractors must inform us of all additions, deletions, or changes in subcontractors and material suppliers for all projects they are constructing on our behalf.  The Subcontractor and Material Supplier Declaration form shall be used to notify of us such changes.  It must be completed by the prime contractor.  A copy may be obtained by clicking the link below.

The form allows for notification of 3 subcontractors.  Remit additional sheets as necessary, with signatures on each page.

Subcontractor and Material Supplier Declaration


Subcontractor Certification Form

Subcontractors must complete a Subcontractor Certification Form in order to participate on a project.  The Subcontractor must completed the form and forward the original to the County Engineer’s Office.  Copies may be forwarded to the prime contractor and another retained for their records.  Blank forms are available by clicking the link below.  Project specific forms are available by contacting the Ottawa County Engineer’s Office.

Subcontractor Certification Form

If you have questions on either of these forms please contact the Project Manager, Inspector, or the Executive Assistant at (419) 734-6777.


Legal Description Review Guidelines and Submission Forms

Please review our guidelines for Legal Description Reviews.  The full set is available at the link below or at the top of the page.

For Sheriff Sale/Foreclosure procedures please follow the guidelines available on the Clerk of Courts web page, and or contact the appropriate County offices for guidance.

This form is used by the Ottawa County Engineer’s Office in the legal description review process.  It must accompany all submittals you wish to have our staff review.  It provides the Engineer’s staff a means for tracking the status and/or location of a submittal.

The checklist (2nd page) provides us with a means of communicating deficiencies in a legal description.  These items shall be corrected prior to the description being approved by this office and eligible for transfer/recording.

If you are submitting descriptions for more than one parcel (A, B or 1, 2, etc.) one of these forms must be provided for each description.  It is important to complete as much information on page 1 of the form as possible.

If you have additional questions please feel free to contact us at (419) 734-6777.

Legal Description Review Guidelines

Legal Description Submission Form