Legal Description Review Guidelines and Submission Forms
It is the desire of Ottawa County to provide a service for the public to insure proper and accurate descriptions of property, to correct any errors that are evident, and ensure that the property is accurately described for tax purposes.
It is the intent of these requirements to provide a standard method of checking legal descriptions for deeds, easements, affidavits, and other instruments that require the use of land descriptions. ( O.R.C. 319.203 )
Any person, title company, etc., wishing to transfer and/or record any instruments of conveyance, and any surveyors and/or authors of any legal descriptions, are encouraged to have descriptions checked by the Ottawa County Engineer’s Office, a minimum of seven (7) working days prior to the actual time of closing. This will avoid delays and allow time for any corrections that may be necessary.
This review process DOES NOT insure clear title to a certain piece of property, but does assure that the legal description meets the “Minimum Standard for Boundary Surveys in the State of Ohio”, as described in Chapter 4733-37 of the Administrative Code.
The Ottawa County Engineer’s Office and/or the Ottawa County Auditor’s Office bear no liability for any title problems that the reviewed descriptions may cause.
A licensed Professional Land Surveyor will review the legal description. Review submitted to the Engineer’s Office must be accompanied by the Legal Description Submission Form available below or at the top of this page.
** Update to review procedures as of December 8, 2017
If a legal description contains a parcel number and/or address the description will be forwarded to the Auditor’s Office for verification of this information. This process may add up to an additional 3 days to the review time.