Township Contract Project Protocol
(includes road striping program)
This protocol is a guideline for townships to follow when they want to request assistance from the County Engineer to evaluate a project and consider it for the bidding process. A step by step sequence is provided along with timelines for the completion of each phase.
Township Request For Assistance Form (TRQ)
Townships that desire assistance of any kind from the County Engineer’s Office and/or Highway Department are required to complete and submit a TOWNSHIP REQUEST FORM. The Board must complete all sections to the best of their ability. The requests must be signed by at least two (2) Trustees and the Fiscal Officer in order to be considered.
You may download the TOWNSHIP REQUEST FORM by clicking the link below. Please send the forms to the Ottawa County Engineer’s Office at 315 Madison Street, Room 106, Port Clinton, Ohio 43452.
If you have additional questions please feel free to contact us at (419) 734-6777.
Township Material Request Form
Townships that wish to get materials from the County Highway Department are required to complete and submit a TOWNSHIP MATERIAL REQUEST FORM. The requests must be signed by at least one (1) Trustee in order for supplies to be released from our inventory.
You may download the TOWNSHIP MATERIAL REQUEST FORM by clicking the link below. Please contact the Highway Department to ensure items are available and/or to make arrangements for material pick up.
If you have additional questions please feel free to contact the Highway Department at (419) 898-6463.
2018 Township Meeting Presentations
Below are links to the Power Point presentations from the 2018 Township Meeting.
Culvert Inventories by Township
The Ottawa County Engineer’s Office encourages each township to prepare and maintain a culvert inventory. Below are links to the inventory on file in the Engineer’s Office, by township, as of 04/10/2018. Please submit your updated list to the County Engineer’s Office as it becomes available.
Ohio Revised Code Quick Reference Guide
The Ottawa County Engineer has prepared a quick reference guide of several sections of the Ohio Revised Code. Township officials may find this beneficial for researching sections that may impact township responsibilities .
Accounting Procedures for Joint Township OPWC Projects
The State Auditors and our staff combined efforts to create an outline to guide fiscal officers through the steps of recording these projects correctly. These guidelines contain information for the lead and partner township and cover grant and loan monies.
Every year townships are asked to provide resolutions authorizing township participation in various projects. Below are copies of a few resolutions we have received. Each is a great example of the information we need for the various project types.
Road Program – Township Contract, Engineer prepares and opens bid